Illustrative hotel · Clavis screens from the app · WhatsApp chat drawn (next)Illustrative · WhatsApp drawn (next)
- 00:40 · Front desk · Arrival. Checked in from a scan. The guest's ID fills the check-in, and the passport details on Form C.
- 00:42 · Room 304 · The key card. The room is theirs. Their key card opens 304. Clavis already has the room as occupied, for housekeeping and for the bill.
- 00:50 · Third floor · Housekeeping. Every room, on one board. Housekeeping marks rooms ready from their phones, on the same record the front desk reads.
- 00:57 · Room 307 · A request. Every request, to the right team. Logged once and routed to housekeeping, maintenance or the kitchen. Next: guests ask on WhatsApp.
- 01:00 · Room 302 · Room service. Orders land on the folio. Room service reaches the kitchen screen with the room number on it, and goes straight onto the guest's bill.
- 02:00 · The whole hotel · Night audit. The night closes itself. Room charges posted, the day closed, the morning's numbers ready before anyone asks.
- 06:30 · Front desk · Morning. One system for the whole hotel: PMS, Mobile app, WhatsApp (next), Inventory, AI (next).
Four desks.One record.
Front desk, housekeeping, room service and accounts work on one record. Nothing is typed twice, and nothing waits for a phone call.
- 01 · Front desk & PMS
Scan the passport, hand over the key. Clavis does the typing.
One scan of the guest's ID fills the check-in form and the passport details on Form C. Hand over the key card, and Clavis already has the room as occupied, for housekeeping and for the bill.
- ID scan into check-in and Form C
- Walk-ins, several rooms at once
- Returning guests found as you type
- 02 · Housekeeping
Every room, one board, zero phone calls.
Housekeeping marks rooms ready from their phones, on the same record the front desk reads. No relaying updates, no walking to the desk.
- An app for the floor staff
- Cleaning and inspection checklists
- Rooms for today's arrivals first
- 03 · Room service & F&B
The kitchen gets the order. The folio gets the charge.
Room service lands on the kitchen screen with the room number on it, and the kitchen hears it arrive. Charge it to the room and it goes on the guest's folio, with the GST already split.
- Kitchen screen with room numbers
- Charges to the room, GST split
- Restaurant, mini-bar and banquets too
NextScan, tap, done: guests order from a QR code in the room, or on WhatsApp, without calling or waiting for someone to pick up.
- 04 · Accounts
From the first charge to the Tally export, the books keep themselves.
Room, F&B and laundry charges post to the folio as they happen. GST invoices, payments and the day's collections are tracked, and reports, GSTR-1 and the Tally export are ready when you need them. Nothing re-keyed, nothing waiting for month end.
- GSTR-1 ready for the GST portal
- Tally export and daily sales report
- Night audit runs itself at 2 am
See it run a hotel like yours.
Try it.Right here.
Four small demos. No sign-up, nothing sent anywhere.
Your PMS keeps records.Clavis does the work.
A modern hotel runs on a PMS with half a dozen tools around it, and on people moving the data from one to the next. Clavis was built as one system, to take that work off your team.
- SystemsThe usual setupA PMS, plus a POS and a spreadsheet for the restClavisOne system: front desk, rooms, F&B, stores and GST
- LearningThe usual setupA login, and a training plan, for every toolClavisBuilt to need no manual. We train your team anyway.
- On the floorThe usual setupUpdates relayed back to the deskClavisHousekeeping and owners work from their phones
- AccountsThe usual setupRe-keyed into the accounts by handClavisGST invoices, with GSTR-1 and Tally exports built in
- The nightThe usual setupA night auditor to run the end of dayClavisThe night audit runs itself at 2 am
- Going liveThe usual setupMonths of setup and integrationsClavisHosted for you. Live in days, your team trained.
Fewer mistakes.By design.
Many hotel errors are copying errors: a name typed twice, a charge keyed in by hand, two systems that disagree. Clavis takes the copying away.
- BeforeTyping every guest's ID into the PMS, then again for Form CWith ClavisOne scan fills the check-in form and the passport details on Form C
- BeforeRestaurant and laundry charges keyed into the PMS by handWith ClavisRoom, F&B and laundry post to the folio on their own
- BeforeA request remembered by whoever took the callWith ClavisEvery request becomes a ticket, routed to the right team
- BeforeThe PMS at the desk, a WhatsApp group for housekeeping, a spreadsheet in accountsWith ClavisOne record that every team reads and writes
Run your firstpilot with us.
We're onboarding a handful of hotels before launch. We host Clavis, set it up and train your team, so you're live in days. No setup fee, no lock-in.
See it runa hotel.
We walk you through Clavis on a working hotel, from the front desk to the accounts, and answer your questions. Pick a time; the Google Meet invite arrives straight away.
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Or nixe.cxt@gmail.com